SW-43581 - USA (Maryland) - Business Management System - Deadline June 4,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-43581

Government Authority located in Maryland; USA based organization looking for expert vendor for business management system.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide business management system
- 1) a Commercial Off-The-Shelf (COTS) software product for business management purposes and 2) the configuration and implementation services required to integrate the solution into the IAC’s organizational systems and processes
- The IAC requires a COTS application to manage all facets of the asset tracking, capital-project planning, engineering, site approval, design review, delivery, funding, payment, accounting, and completion process, including tracking of post-occupancy and warranty materials. The work of the IAC has grown from grant management to supporting local education agencies (LEAs) in their conception-to-disposal management of school facilities, which requires fully-electronic submissions from LEAs, vendors, and other agencies, real-time accountability, and project and process reporting.
- The IAC does not currently operate a business-management system and the IAC’s existing paper, spreadsheet, and SQL legacy systems are not capable of meeting the expanded requirements. Reporting of deviation from business rules, such as submission to approval or to other truncated action, is necessary to provide the level of information required for continuous improvement and streamlining of all business management workflows related to the IAC’s programs.  
- The BMS must perform the following:
1. Track project approval (design phases and applications for funding)
2. Procurement (bid document submission)
3. Contract award (signed contract between owner and contractor)
4. Payments/reimbursements
5. Record final project costs at completion
- The BMS must streamline workflows and processes that are currently performed via paper transmittals and other methods (e.g., SharePoint, email, etc.). The ability to perform tasks such as, but not limited to, approval processes, scheduling, planning, project changes and cost controls shall be part of the proposed product
- The BMS must manage all IAC business processes and house all associated records, regardless of timeframe.  The BMS functionality must include, but not be limited to:
1. Generation of budgets, schedules, and contracts;
2. Customization and configuration of data fields, drop-down lists, search screens/views, and workflows;
3. Extraction, replacement, and integration of data with existing in-house software in order to create a comprehensive conception-to-completion workflow management system;
4. Ball-in-court structure and accountability of all required business processes and information from conceptual planning through construction and post-occupancy evaluation;
5. Multiple-source and multiple-fund spending and budget management to the contract line-item level;
6. Performance reporting from the individual-transaction level to the statewide facilities portfolio level;
7. Records management including audit trail of versions and revisions;
8. Ad-hoc grant management including pre-population with existing data; and
9. Business-process templates to speed configuration of required business-management processes. 

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 4 June, 2021

Category : Software, System and Application

Country : USA

State : Maryland

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